Counties

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The 120 clerks of the circuit courts oversee documentation of trial court activities in each of Kentucky's counties. The clerk of the circuit court also serves as the clerk of the district court for that county. Clerks are elected for a six-year term. Circuit clerk offices vary in size from one clerk and one deputy clerk to 300 or more deputy clerks and administrative staff. The clerks of the trial courts keep a docket for each original action filed in that court and assign each such action a consecutive file number. All papers filed with the clerk are marked with the file number and noted chronologically in the docket on the page or pages of the docket assigned to the action. These notations show the nature of each paper filed or issued and the substance of each order or judgment. This process is maintained and secured in both paper and electronic records for the nearly one million actions filed in Kentucky courts each year. In fiscal year 2004, the circuit court clerks' offices collectively processed $260,368,280 in fines, fees, costs and other monies.